The Embassy of the Federal Republic of Germany in Nairobi is currently looking for a - Management Assistant in Administration - (male/female) starting from August 2026.

Your Tasks:

Deputy head of Service Center: Offering of adequate and efficient support to the entire staff of the German Embassy, in particular to newcomers, this includes:

• Smooth implementation of administrative processes in line with Embassy procedures (e.g. leave day applications)
• Assist colleagues in travel plannings, gathering quotations, flight tickets, hotel bookings as well as visa procedures for diplomats.
• Liaison officer for different hotels in Nairobi.
• Maintenance of in-house databases of contact persons, invitational lists, on-call-duty schedule
• Administration of embassy’s database for interns and assisting interns to prepare for their internship at the Embassy

Your Profile

• At least three years’ experience as administrative assistant, team assistant or secretary
• Good organizational skills, service-orientated and team play
• Master of Microsoft Office programs (esp. Word & Excel)
  

Language Skills

• Fluency in English and Swahili, both written and spoken
• Very good command of German (Level B2)

What we offer

• An exciting working environment in one of Germany’s largest missions in Africa.
• A competitive salary with elevated health care provisions
• A diverse team composition within the embassy and the department
• Training options in Germany and Kenya (including German language training).

Qualified candidates for this position should submit the following documents in one joint pdf file (maximum of 5 MB):

• Cover letter of not more than two pages describing how the candidate’s skills and experience fit the requirements of the subject position;
• Curriculum Vitae of not more than one page;
• Copy of relevant diplomas/degrees/certificates;
• Professional references with complete contact information (if present);
• Proof of Kenyan nationality or a valid Kenyan work permit.

Please also note the following:
➢ The Federal Foreign Office has made the professional advancement of women a goal and especially invites qualified women to apply.
➢ Successful applicants will be subject to a health inspection, as well as a security background check before being hired. A certificate of good conduct needs to be presented.
➢ Please note the data protection information on the website of the embassy.

Because of a generally high number of applications, only shortlisted applicants will be contacted. Thank you for your understanding.

The application is to be submitted on or before 3rd of July 2026 to jobs@nair.diplo.de